DESCRIPTION OF DUTIES AND RESPONSIBILITIES

POSITION SUMMARY: 

This position performs advanced administrative work that supports the Assistant Director of Commercial Underwriting and his department.

ESSENTIAL FUNCTIONS:

• Development of executive level presentations and training materials.
• Compiles and analyzes data, researches and prepares complex reports, charts, and graphs.
• Maintains calendars and appointments.
• Distributes various weekly reports to management team.
• Maintains and updates spreadsheets, databases, and meeting notes.
• Assist Assistant Director as requested in monitoring department projects and staff assignments by keeping track of allocated work assignments and following up on established deadlines. 
• Creates and maintains accurate computer and hard-copy files.
• Assists in conducting daily administrative activities.
• Performs special assignments of a highly confidential nature.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent communication skills, both written and verbal.
• Proficient in using the Internet.
• Advanced skills using PowerPoint, Excel, Outlook and Word (MS Office 2007).
• Ability to obtain and organize information.
• Ability to utilize problem-solving techniques.
• Ability to create spreadsheets, compose correspondence and create reports.
• Ability to conduct oneself professionally with excellent interpersonal and communication skills both verbally and in writing.
• Ability to interact with all levels of organization.
• Ability to collect, evaluate and analyze data.
• Strong customer service skills.
• Ability to work independently, handle multiple tasks, prioritize workload, plan, organize and coordinate work assignments. 

REQUIRED EDUCATION AND EXPERIENCE:

• High School diploma or GED
• Two years of experience as an administrative assistant in a corporate setting.  College education may substitute for experience. 

PREFERRED QUALIFICATIONS:

• Associate’s degree
• Four years of experience as Administrative Assistant in corporate setting
• Event/Meeting planning experience