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Grants Administrator (closed)

Palo Alto, CA
Recruiter Comment: Immediate 3+month temporary need for a Grants Administrator with grantmaking experience! Please apply immediately

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Job Description

Scion Nonprofit Staffing ( has been engaged to conduct a search for a contract Grants Administrator for our client, a prestigious foundation in Palo Alto, CA.



The Grants Administration Contractor will support a team responsible for supporting all aspects of grant-making activities and reporting requirements. This position reports to the Director of Grants Administration.


The role is slated for approximately 3-month duration with the possibility of extension, dependent on workload.



·         Assists in the preparation of various Grants Administration correspondences, such as grant agreements, matching gifts letters, and grant summaries for quarterly Board meetings

·         Develops and maintains grants administration due diligence/compliance records

·         Assists in maintenance of filing system for Grants Administration documentation

·         Enters and maintains organization, contact, and grant data; stores and maintains grant documents into GIFTS and apply compliance rules related to matching gifts and grants

·         Assist with preparation of related documents (assemble documents, review purpose statements)

·         Work in office-wide electronic filing system (under development)

·         Assists with the preliminary evaluation of organization?s IRS status and other regulatory requirements

·         Assists in administration of matching gifts program

·         Generates reports for internal use by grant teams on upcoming deadlines and other grant-specific requirements

·         Thinks critically and provides practical solutions based on thorough analysis in the face of real-time issues

·         Provides courteous and responsive support, while balancing the requirements to adhere to legal requirements and - internal policies

·         Delivers high quality products in a timely and efficient manner

·         Assists with review and maintenance of online resources

·         Works with sensitive and confidential information



·         Bachelor?s degree

·         5+ years? Grantmaking experience, with specific experience in private foundations preferred

·         Experience with grant contracts a plus

·         Database management experience, including data integrity monitoring and reporting
Advanced skills in Microsoft Word, Excel spreadsheets?knowledge of advanced functions such as Pivot Tables, Vlookups strongly preferred

·         Working knowledge of GIFTS or similar databases (Blackbaud/Raiser?s Edge, eTapestry, tailored Salesforce, etc.)?GIFTS skill strongly preferred

·         Intermediate to advanced skills in Powerpoint

·         General online file management experience

·         Demonstrated experience supporting multiple team members

·         Excellent oral and written communication skills

·         Ability to manage and prioritize multiple tasks

·         Ability to work well in a collaborative team environment with an emphasis on customer service

·         Exceptionally critical eye for detail, including project tracking

·         Demonstrated ability to meet deadlines

·         Drafting of business-style correspondence and emails

·         Thrives in roles that incorporate both routine and as-needed, emergent tasks




About our search firm:
Scion Nonprofit Staffing specializes in providing executive search services and interim temporary staffing support exclusively for the nonprofit sector. Founded by nonprofit staffing experts and human resources professionals we understand how to effectively recruit for nonprofit organizations, foundations, and educational institutions. Additional information about our firm and success can also be found online at, or in the 2010/2011 Business Times list of top staffing firms.






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