Administrative Assistant to Executive Team (closed)

New York, NY
up to $100k compensation
Recruiter Comment: Send me your resume! rgatti@greenkeyllc.com
Job Description

Roles and Responsibilities:

  • Management of clerical, administrative, personal and business details, including calls, meetings, travel and entertainment.
  • Answer telephone and give appropriate information to callers or route call to designated official.
  • Arrange call schedule to efficiently manage exec's time; provide necessary material for calls meetings and trips.
  • Manage complex calendar.
  • Assist in internal/external meeting and conference presentations (prepare/coordinate media/materials).
  • Meeting preparation/participation: prepare agenda in advance/arrange meeting facilities;
  • Manage travel arrangements: prepare itinerary/trip file – keep other staff posted as necessary; coordinate materials/supplies; coordinate hotels/meetings/meals; complete expense reports.
  • Check deadlines/take action as needed.
  • Perform other related duties as assigned or requested.

 Qualifications:

  • 3-10 years related administrative experience
  • Required computer skills include, but are not limited to Microsoft Office Suite.
  • Good interpersonal, organizational, communication and problem solving skills are required.
  • Must have a strict attention to detail while able to prioritize issues appropriately.
  • Organized, detail oriented and extremely thorough while having the confidence and communication skills to ensure work processes are completed accurately and appropriately.
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