HR Administrative and Team Operational Support Role (closed)
This is an HR Administrative and Team Operational Support Role
Responsible for administrative duties such as: expense reports, investigating and gathering information for problem resolution, coordination of meetings and special projects, collecting and analyzing information, responding to BP requests and telephone calls
Manage and monitor the Sr. Manager’s calendar of scheduled appointments’ or upcoming events and matters requiring immediate attention. Coordinate agendas, meeting invitations, reserve meeting rooms and arrange audio visual resources and other requirements in support of smooth and efficient meeting facilitation.
Maintain and track staff vacations.
Maintain email distribution lists and organizational chart.
Work collaboratively with other LOBs and executive office staff
Provide back-up support for Commercial & HQ HR Coordinator.
Good project management skills to coordinate and lead a variety of initiatives
Ability to deal with very confidential materials.
Very proficient at secretarial and administrative tasks.
Perform additional duties as assigned.
Administrative support in a fast paced environment, dealing with moderately complex issues and managing conflicting priorities.
Knowledgeable of Microsoft Office (Excel, PowerPoint, Word, Outlook, SharePoint)
Telephone support-answering phones properly, probing, resolving and redirecting. Display a professional, experienced and knowledgeable image when addressing clients.
Requires professional and polished image at all times.
Detail oriented, well organized, and able to manage time and multi-task to accomplish a variety of tasks, sometimes with conflicting priorities and timelines.
Well developed communication skills, both written and verbal.
Very good understanding of the processes, policies and procedures required for supporting the business unit.
Ability to deal with clients in a professional and courteous manner and to develop and leverage professional working relationships.
Ability to work independently.