Our client is a Private Equity firm seeking an extremely polished, detail-oriented, experienced Administrative Assistant for the firms New York City location.

Duties:

• Manage complex Outlook calendars for the office, schedule meetings
• Oversee conference room schedule, food requests, and presentation preparation for in-house meetings with external parties.
• Support with filing, copying, scanning, and any other miscellaneous tasks as they arise.
• Provide administrative support for Senior level Executives
• Manage calendar with minimal direction proactively and intelligently
• Manage incoming correspondence and prioritize competing requests
• Organize domestic and international travel
• Provide executive phone coverage
• Maintain efficient filing and organization of correspondence, reports, research data and meeting materials
• Completion of ad hoc administrative requests and projects in a timely and thorough  manner, including event planning and documentation
• Provide support to other members as needed.

Requirements:

• Enjoy working in a fast-paced, dynamic environment and juggling a large number of priorities.
• 3-5 years of experience in a support role within financial services (Private Equity, Hedge Fund, Investment bank preferred)**
• Comfortable providing direct support to an individual as well as the broader group simultaneously
• Extremely detail-oriented and organized
• Ideal candidate will be passionate in their role and driven to succeed
• Advanced MS Outlook and strong MS Word, Excel and PowerPoint intermediate skills required.
• Forward thinking and possesses the ability to anticipate needs and act upon requests independently
• Excellent written and oral communication skills and solid interpersonal skills required
• BA/BS degree, preferred.

*Salary Highly Competitive

Please contact me directly at christine.digiacomo@russelltobin.com