Please make sure to read the qualifications section of this posting as it is very specific.

Our client is a small company that deals with the nature of auctions, liquidations and lending to near insolvent entities. They are a very trendy, youthful and upbeat office located in downtown Calgary.

The Accounting Assistant reports to the Director of Finance and is responsible for providing financial, administrative and clerical services. This includes processing payments and expenditures. Providing these services in an effective and efficient manner will ensure that finances are maintained in an effective, up to date and accurate manner

 Responsibilities

 Accounts Payable

Perform the day to day processing of accounts payable.  

Main Activities:

.       Receive, verify, sort and file invoices - check billing rates against contracts and agreements as applicable

.       Validate applicable taxes (GST/HST etc) and ensure proper accounting treatment

.       Prepare and/or verify employee expense reports and assist with expense report analysis

.       Code and enter invoices, expense reports, accruals and accrual adjustments into Simply accounting

.       Produce and record cheques

.       Prepare cheques for mailing or/and distribution

.       Prepare wire payments via ScotiaConnect

.       Maintain listing of accounts payable including reconciling vendor statement of accounts

.       Print and distribute financial reports, as required

Accounts Receivable/Banking

Aids in the day to day accounts receivable function and performs the daily cash function.

.       Receive, process and record payments

.       Prepare daily bank deposits and maintain the manual deposit books

.       Assist with Collection process (as required) including creating weekly account aging report.

 Payroll

Processes weekly payroll for hourly employees.

.         Receive timesheets and review work hours for completeness and accuracy.

.         Ensure hours are categorized and allocated to correct cost centres.

.         Process data to Ceridian.

.         Record payroll entry.

.         Create required internal management reports from the payroll system.

.         Adhere to all policies and procedures.

.         Create payroll profiles for all new employees.

.         Maintain employee profiles up to date.

.         Follow payroll procedures for terminated employees.

.         Stay current with payroll standards and regulations.

 Other Functions

.       Assist with preparing and entering general GL entries as required

.       Assist with year-end working papers preparation and schedules

.       Cover reception, deal with telephone and receive mail, as required

.       General record keeping and filing

Other miscellaneous job-related duties as required.

Qualifications 

• You must reside within Calgary AB Canada. International and out of province applications are appreciated but will not be accepted.
• You must poses strong written and verbal English communication skills
• You must have a young, upbeat, outgoing personality and be willing to work in a strong team environment
• You must have 1-2+years of experience in an ACCOUNTING/BOOKEEPING role

If you are interested in applying for this position please contact me with an updated WORD (.doc) format resume, showcasing your qualifications at amber.munce@questus.ca or 403.232.1333