Our government client is looking for an Intermediate Administrative Assistant for contract of 48 weeks.

Tasks:

• Performing administrative tasks such as: managing electronic calendars with precision, managing and drafting correspondence, organizing conference calls, scheduling meetings and boardrooms, and making travel arrangements
• Providing administrative support to the Director EUS and staff
  • Using software such as MS Word, MS Excel, MS Outlook and MS PowerPoint to create documents and presentations
  • Proofreading, editing, and formatting of documents and presentations
  • Filing and tracking of documents-electronic and hard copy
    • Preparing and tracking of business, contracting, financial and human resources information and requests
    • Maintaining and tracking the Bring Forward (BF) files/issues for the Director or managers
      • Assisting with the production of the reports for the Director and managers, such as weekly status reports and summary presentations
      • Tracking completeness of LOB and directorate's EPMAs and LPs
      • Processing travel expense claims with Travel Axcess
      • Managing filling systems-electronic and hard copy. May require use of RDIMS/E-DRM
      • Conducting research and summarizing information
      • Verifying the monthly financial reports and maintaining financial records for the directorate
        • Assisting with activities for the DCE line of business and director such tracking, drafting documents or responses, special activities, etc.
        • Performing secretariat duties for working groups or meetings; responsibilities include preparation of meeting minutes, action items and agendas.
        • Maintaining learning plans for the group. Monitoring the training budget and registering employees for training
        • Ordering supplies, handling petty cash and taxi chits and tracking other requests in the various departmental systems
        • On occasion, assisting other Directors or other administrative staff within the DCE line of business or the building, on a backup basis

Experience: 

• Minimum of one (1) year of relevant experience is required
• Demonstrates a minimum of 1 years of experience as an Administrative Assistant to senior management
• Significant experience (at least 1 years) in using electronic tools including experience with specific software/tools: electronic messaging software (including MS Outlook), word-processing software (including Microsoft Word and Lotus SmartSuite), spreadsheet software (including Lotus 123 and MS Excel), presentation software (including MS PowerPoint), records management software (including RDM1S)
• Experience (6 months) in human resource, contracting and financial support activities
• Experience (1 years) in scheduling and organizing meetings, revising a variety of documents and preparing invoices for payment
• Language requirements: Bilingual Intermediate
• Security: enhanced clearance
• Must have recent Federal Government experience in relevant field

Education: 

• Successful completion of two years of secondary school is required