Job Summary
Generally ensures that the Tender or the Budget is submitted to the Client within time in accordance with the procedures and is of a professional quality and all clarifications and correspondence are adequately responded to and that approvals are sought when necessary to ensure that any Award of Contract is issued to the satisfaction of Company, in accordance with procedures.
Key Activities:
Issuing Tender plans for the co-ordination and input of Tender documentation and ensuring adherence to such Tender plan.
Ensuring that estimating is undertaken in accordance with the latest Spreadsheet, Database, ORPU rules and LTPU transfer rules.
Ensuring that accurate competitor tender analysis is undertaken and produced for tender reviews (including cost estimates and competitor availability).
Ensuring that qualifications are in compliance with Contracting Principles.
Ensuring that Tender spreadsheets are arithmetically correct, accurate and approved in accordance with Company approval levels.
Ensuring rigid vs flexible pipeline cost comparisons are undertaken where necessary
Ensuring Departure Approvals are authorized (for contract, pricing or finance where applicable).
Ensuring internal and external meetings are minuted. In all cases CE to provide his own minutes for all meetings.
Ensuring that all IMS Tendering Procedures are adhered to.
Ensuring that Executive reviews are organized and Executive are thoroughly briefed on the Tender and competition.
Ensuring that there is a quality Tender document issued to the Client.
Ensuring that there is a controlled follow-up of the Tender.
Ensuring that clarifications are responded to, with Executive approval where necessary, and commercial / contractual negotiations are controlled via the Tendering Manager.
Ensuring that all necessary approvals for the acceptance of a Contract Award are received prior to acceptance of a Client's Letter of Intent or Contract.
Ensuring that the Contract issued by the Client is in accordance with the agreements reached at that time, or that a Client debrief is requested if we are unsuccessful and the information received is reported back to the Tendering Manager should he not be in attendance.
Ensuring that on award of a Contract, handover to operations is organized in a timely manner and a full briefing is made to the Project Team.
Ensure that a client debrief is requested if we are unsuccessful and the information received is reported back to the Tendering Manager should he not be in attendance.
Generally this will ensure that effective Tendering is undertaken within the Profit Centre.
Documents / Forms Utilized in Performing Job Requirements:
Daily Tender List
Tender Distribution Summary
Tender Plan
Tender Synopsis
Tender / Budget Pricing Spreadsheets
Qualification Status Document
Authorization to Commit
Contract Award Memorandum
Contract Approval Form
Commercial Database
Cost Database
Education
Educated to degree level
Previous Experience:
Offshore construction or engineering sector experience strongly preferred
Skills:<>
Able to communicate with professional and technical personnel at all levels in the organization
Able to work within and contribute to a motivated and professional Supply Chain Team
Good presentation skills
Well organized
Self-motivated and persistent
Able to work on own initiative
Willing to embrace new ideas and foster their adoption within the business
